TO: Prospective Bidders
FROM: Carl Lewis, Assistant Vice President of Finance
DATE: October 21, 2021
SUBJECT: Request for Bids - Robotic Arm
Danville Area Community College is accepting bids for Robotic Arm. Bidding instructions, specifications, and bid forms are enclosed for your review.
Bids will be opened at 10:00 AM, Friday, November 5, 2021, in the office of the Assistant Vice President of Finance in Vermilion Hall, Room 116. DACC reserves the right to accept or reject any or all bids for any or no reason.
This bid will not be awarded until after approved by the Danville Area Community College Board of Trustees at their meeting on November 18, 2021.
If you have questions regarding the bid process, please call me at 217-443-8881. If you have questions regarding the bid specifications, please call Doug Hunter at 217-554-1501.
If you choose not to bid, please complete and return the enclosed DECLINE TO BID form or contact the Assistant Vice President of Finance at 217-443-8881 and state your reason for not bidding.
The Board of Trustees of Community College District No. 507 (Danville Area Community College) desires to receive sealed bids for Robotic Arm as listed below.
Standalone Collaborative Robot
Integrated force torque sensor
6.6 pound payload
6 rotating joints
I/O ports: 2 digital in 2 digital out 2 analog
Control Box I/O ports: 16 digital in 16 digital out 2 analog in
2 analog out
8 pin end-effector connector
2 Jaw parallel gripping tool
3" reach with 11lb payload capacity
Including: Conveyor, sensors, IO box and parts (training plates,
workpieces and dual TCP attachment with curriculum
Teacher certification training
Supporting programming simulation software
For questions pertaining to the bid specifications please contact Doug Hunter at 217-554-1501 or email email@example.com
BID INSTRUCTIONS. Bids to be considered must be made in accordance with the instructions contained herein.
BID FORMS. Bids shall be submitted on forms furnished by Danville Area Community College. The wording of the Bid Form shall not be changed or supplemented except in accordance with the instructions. All spaces shall be filled in with ink or typewritten. Where amounts are given both in words and figures, the words will govern in the event of conflict. The signer must initial any erasures or corrections on the Bid Form.
INTERPRETATIONS of the meaning of the Bidding Documents or of the proposed contract Documents will be valid only if issued in writing by DACC as addenda. Such addenda will be issued no later than three (3) days prior to the date for receiving bids. Each Addendum will be numbered and dated and issued to all prospective bidders of record at the time of issuance. The interpretations or clarifications made other than by such addenda will not be binding upon DACC. Each bidder submitting a bid must acknowledge receipt of Addendum received by completing the appropriate blanks on the Bid Form.
DISCREPANCIES discovered by a bidder, or omissions from the Documents, or should the bidder be in doubt as to the meaning of any requirement on the Documents, the bidder shall at once notify the Assistant Vice President of Finance in writing, but in no event later than five (5) days prior to the date for receiving bids. Conflicting requirements brought to the attention of the Assistant Vice President of Finance within five (5) days prior to the date for receiving bids will be subject to a DACC decision and at no additional cost to DACC.
SIGNATURES. Each bid proposal shall be clearly and properly signed with complete and legal firm name, the legal authorized signer and the signer's title and telephone number.
MARKING AND DELIVERY OF BIDS. Bids must be securely sealed in an opaque envelope and addressed to the Assistant Vice President of Finance, Danville Area Community College, 2000 East Main Street, Danville, Illinois 61832. Envelope should be marked BID: Robotic Arm. All bids must reach the office of the Assistant Vice President of Finance, Vermilion Hall, Room 116, by 10:00 a.m. on Friday, November 5, 2021, to be considered. Bids received after time of closing will be returned to the bidder unopened.
ELECTRONIC BIDS may be emailed to firstname.lastname@example.org. The attachment must be in Adobe PDF format containing all signed and dated bid documents listed in this bid packet. The subject line should read BID: Robotic Arm. All electronic bid packets must reach this email address by the time and date listed in number 6 above. The vendor assumes the risk of premature disclosure due to submission in an unsealed form. When a vendor submits both an emailed bid and a conforming hard copy bid, the hard copy will be deemed the vendor’s official bid and any and all email bids will become null and void.
OPENING OF BIDS. Bids will be opened and read aloud immediately following the closing time for receiving bids. Any interested parties are invited to attend.
SPECIFICATIONS are expected to be met by all bidders.
NONCOLLUSION AFFIDAVIT must be signed by all bidders.
DELIVERY. Bid price shall include delivery costs to Danville Area Community College and setup ready for use. Delivery time from award of bid shall be stated in the Bid proposal.
GUARANTEES. Enclose with your bid a letter giving any period of guarantee that may be placed on the bid item(s) and the policy of the company in replacing in whole or in part any material which may prove defective in any way.
WITHDRAWAL OF OFFER. Bidders shall quote firm prices, with prices not to be withdrawn for a period of sixty (60) days from opening of the bid unless otherwise specified.
IN ADDITION TO THE PROPOSAL PRICE, consideration may be given to response time for repair and service; response time for installation and cost of installation; and ability to provide a maintenance contract after the warranty period.
ACCEPTANCE OF BIDS. Danville Area Community College reserves the right to reject any and all bids, any portion of a bid for any or no reason, and to waive any minor irregularities. The College will award the contract to the lowest responsible bidder. The College reserves the right to require proof of financial responsibility.
BID ACCEPTANCE FORM shall be signed by the bidder to whom DACC awards the bid. The bidder shall not transfer the assignment to another party.
PERFORMANCE BOND. If a performance bond is required, any cost to DACC must be included in the bid price.
INSURANCE coverage costs, if any, must be included in the bid price. A current Certificate of Insurance must be filed with DACC.
DISCRIMINATION. This contract is also subject to the Illinois Act prohibiting discrimination in public contracts (29 ILL. REV. STAT., SECTION 17, et seq.), and the rules and regulations of the Illinois Department of Human Rights with respect to public contracts. The bidder shall comply with Section 23 of said Act.
PREVAILING WAGE RATE. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). Contractors and subcontractors performing work on this campus are required to pay laborers, workers and mechanics performing services no less than the “prevailing rate of wages” (hourly cash wages plus fringe benefits) in the county where the work is performed. For information regarding current prevailing wage rates, refer to the Illinois Department of Labor’s website at: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-rates.aspx. All contractors and subcontractors must comply with all requirements of the Act, including but not limited to, all wage, notice and record keeping duties.
BUSINESS ENTERPRISE. Danville Area Community College recognizes the importance of increasing the participation of businesses owned by minorities, females, and persons with disabilities in public contracts. It is the policy of the College to promote the economic development of disadvantaged business enterprises by setting aspirational goals to award contracts to businesses owned by minorities, and persons with disabilities for certain services, to the extent provided by the Business Enterprise for Minorities, Females, and Persons with Disabilities Act (“Act”), 30 ILCS 575/0.01 et seq. and the Business Enterprise Council for Minorities, Females, and Persons with Disabilities (“Council”) which serves to implement, monitor, and enforce the goals of the Act.
DANVILLE AREA COMMUNITY COLLEGE operates within procedures that meet the requirements of the laws of the State of Illinois, applicable federal laws, and requirements of applicable Office of Management and Budget (OMB) Circulars, specifically 29 CFR, 2 CFR 200, and OMB A-110 for Procurement Procedures.
DACC does not pay Illinois State Sales Tax (DACC Tax Exemption No. E9992917107) or Federal Tax (Tax Exempt No. 370889813); therefore, no taxes shall be added to the price of materials.
IF YOU CHOOSE NOT TO BID, please complete the DECLINE TO BID form and return to Danville Area Community College.
Bid Agreement Form
Non-Collusion Affidavit Form
Bid Acceptance Form
Decline to Bid Form